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How Payroll Outsourcing Services Work: Ultimate Guide

6 min read

payroll outsourcing company

Popular examples include Workday, Oracle Cloud, UKG and Ceridian Dayforce. Adopting payroll software has long been proven to provide myriad benefits and companies will take full advantage of increased benefits in 2024 to improve the experience of their employees and payroll staff. Some payroll services are part of comprehensive HR platforms that include not only pay and benefits but also employee development, education and coaching programs. Paychex Flex is its simplified payroll platform designed for small businesses with fewer than 50 employees. In response to the 2024 minimum wage increases, businesses must adopt targeted strategies.

Customer reviews can provide insight into the experience of businesses that have used the PEO’s services and can help you get a sense of the PEO’s reputation. Asking for references from businesses that have worked with the PEO can also be a helpful way to learn more about the PEO’s services and capabilities. All-in-one systems also have the added functionality of interdepartmental communication, making it easier than ever to work and communicate with other areas within the company, especially HR. Stand-alone payroll software will become less popular in the future, with companies opting instead to invest in full-suite HCM systems that can optimize companies’ workflows in a single convenient application.


In the modern business context, however, payroll most often refers to the process of paying employees or to the entities responsible for carrying this out. The goal of outsourcing payroll is to ensure your people are paid accurately, and on time, while reducing the amount of effort and resources required of your organization. That being said, it’s also important to ensure you have full visibility into your payroll. Payroll outsourcing partners combine decades of expertise with technology to provide a complete view of your data. Gain access to the talent and resources you need to process your payroll, address employee requests, and execute year-end activities. In 2024, there’s a notable shift in how tipped employees are paid in various states.

By tapping into the resources of Paychex, these basic payroll outsourcing services can be accomplished professionally and easily. As needs grow, businesses can always upgrade with Flex Time, Flex Pro, or the full Paychex service. For those who need tax filing and form filling as part of their basic package, though, other services may be more economical. A PEO offers a range of HR and employment support to businesses, including payroll processing. A payroll service is a company that specializes in providing payroll processing services.

The HR Management Certification helps to demonstrate knowledge and skills in best practices for managing employees, handling disciplinary action, and other important aspects of the job. The ability to integrate with other systems in your business, such as accounting or HR software, is another key feature. Integration can automate data transfer between systems, reducing manual data entry and the risk of errors. It can also give you a more holistic view of your business’s financial situation.

What are some of the best Payroll Outsourcing Companies in 2024?

Using payroll outsourcing companies can save you time and money so you can focus on growing your business. There are a few signs it may be time to think about outsourcing your payroll solution. If your current system causes frequent mistakes, this could become a liability. You may also have a hard time complying with IRS or labor laws, and employees may experience frustration due to long wait times for paychecks. Finding a high-quality outsourcing solution can make payroll management simpler and decrease the chance of mistakes.

  • Local bookkeepers can cost much less than hiring a full-time employee to manage your small business payroll, which is what can make it a great option for many small business owners.
  • Full-service setup, payroll, and tax filing online, plus, valuable HR tools, and personal consultation to meet your business needs.
  • To determine the best payroll services for small businesses, Forbes Advisor researched the industry and analyzed 24 different companies and plans.
  • Square Payroll is unique in offering a plan with no monthly base fee; the contractor plan charges a small monthly charge for each contractor payroll processed as a basic, no-frills plan.
  • When a company decides to outsource, it opens up its doors to a multitude of professionals and subject matter experts from all over the world.

We use product data, strategic methodologies and expert insights to inform all of our content to guide you in making the best decisions for your business journey. Answer a few short questions, and we’ll recommend the right services for your business. If you have employees spread across different states or around the globe, you will need to meet more regulations.

Tax Tables

They have a dedicated team of experts who provide timely assistance and ensure that businesses can make the most of their services. By entrusting these tasks to payroll outsourcing companies, businesses can shift their attention towards more strategic activities. They can rest assured that their payroll duties are handled efficiently and accurately. Whether you are a start-up trying to establish your footing or a well-established corporation, employing the services of a sample chart of accounts for a small company can save time and resources. This allows you to focus on more strategic and revenue-generating activities, ultimately optimizing your business efficiency. IMC is a standout global payroll provider, in not only providing international payroll solutions, but also providing cross-border advisory services to support every aspect of international expansion.

Their services cover all aspects of payroll management, from calculating paychecks to filing tax returns, making it a complete solution for businesses. Beyond basic payroll management, Bambee provides a comprehensive suite of HR solutions. These include regulatory compliance, employee onboarding, and benefits administration. The company’s interface is user-friendly, making it easy to navigate for all users. PEOs work by entering into a co-employment relationship with the businesses they serve.

payroll outsourcing company

Deluxe offers a variety of services to businesses, including marketing and business development, in addition to payroll and HR services. Paycor offers plans for businesses of all sizes, but the software is best for medium and large businesses with more complex HR needs than smaller companies. Outsourcing payroll means giving up direct supervision of at least some of its many processes. If many hours of work can instead be assumed by third-party employees somewhere with a lower cost of living, the outsourced functions tend to become cheaper to perform.

What is payroll outsourcing?

More employees mean higher costs, especially under the PEPM pricing model. Under this model, companies are billed a fixed amount for the number of employees on their monthly payroll. Vet your outsourcing partner or professional to make sure they haven’t had any legal action against them. You’re giving this person or vendor direct access to your business accounts and confidential employee data such as Social Security numbers, birth dates, and checking account routing numbers. Frank’s Auto Repair uses technology to stay current and keep its customers’ cars on the road and running smoothly.

Can You Use a Payroll Service Provider to Pay Independent Contractors?

It is also helpful to demo the software, as PEOs are co-employers and more than just a software service. When making your decision, prioritize PEOs that offer the features your business needs and have an excellent reputation for user experience and customer support. A PEO payroll service is a co-employer that manages your employee data and other core HR activities for your company, including payroll. Businesses are moving away from hiring outside vendors or payroll services for payroll operations, preferring to keep these functions internal. When payroll operations required serious overhead, outsourcing made sense. Now, with the help of automation, a payroll department can be only a handful of workers and an investment in cloud computing.


This has historically been one of the main incentives for any kind of outsourcing, and payroll functions are no exception. Many small businesses choose to outsource payroll along with other back-office functions, such as accounting and taxes. This allows them to focus on their core business and manage revenue-generating tasks like sales, marketing, and customer services. Payroll software is more of a DIY tool rather than an outsourcing service, but many offer full-service solutions with customer support. Payroll software can be a great solution for business owners who are open to keeping part of the payroll process in-house and can often be one of the cheapest options.

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